"The Clerk" means  the person or persons appointed by Mannfix to inspect the Premises for the purpose of preparing an Inventory or carrying out a Check-in or Check-out.

The "Instructing Principle" means the person who has instructed Mannfix to carry out an Inventory or Check-in / Check-out.

"The Premises" means the property and the contents which are to be listed in the Inventory.

"The Inventory" means the items at the Property to be prepared in accordance with the following conditions:

Upon acceptance of the instruction, the Clerk will arrange the inspection of the Premises for the purpose of compiling an Inventory.

The Inventory will be a full and detailed list of furniture, fixtures, fittings and household effects including any outdoor space. The report is prepared as an "as seen" snapshot by Mannfix and provides a fair and accurate record of the contents of the Premises and the condition at the time the Inventory is prepared. The Inventory is compiled for identification purposes only and does not constitute a valuation or statement of authenticity, it is a listing that such item exists in the property at the time the Inventory is compiled. Items are visually identified by a detailed description; however the Clerk is not an expert in all materials, antiques, or a qualified surveyor.

When no comments are noted on the Inventory in regards to condition, the item is free from any noticeable soiling and damage and no further notes are needed. Significant defects will usually be damage, usage, or soiling that may constitute a dilapidation charge at the end of the Tenancy.

Electrical appliances and other such similar items will be power tested where practical or safe and at the Clerks discretion. Lighting is solely tested to indicate whether the bulbs are working at the time of the check-in. Central heating systems and boilers will not be tested. It is advised that Tenants usage test all appliances as soon as possible and report any faults to the Instructing Principle.

Landlords and Tenants should be aware that the Fire and Safety Regulation regarding furnishing, gas, electrical and similar services are ultimately the responsibility of the Instructing Principal and not Mannfix. Where the Inventory notes "FFR label seen" this should not be interpreted to mean the item complies with the "Furniture and Furnishings (Fire) (Safety) Regulations 1988 as amended 1993", it is merely a statement that a label has been seen. It is strongly recommended that the Instructing Principle ensures all items comply with the relevant safely regulation before the Tenancy commences.

The Inventory preparation, check-in or check-out will be compiled by the Clerk assuming the Clerk is able to do so without moving large or heavy items of furniture. Property left in lofts, and locked rooms, which have not been seen and recorded, are the sole responsibility of the Landlord and cannot be added to the Inventory without prior arrangement. Items left in cellars will be visually identified where possible if deemed safe; however the Clerk will not undertake to search through boxes, cupboards or inaccessible areas. Any items of value or personal Landlord items should be removed or identified to the Clerk before the Inventory is compiled.

Linen will be listed as seen, however soiled items or linen stuffed in cupboards will not be fully inspected. All linen should be freshly laundered and folded on top of the bed to allow for easy identification.

Items such as books or large collections of DVD's will only be listed as "a quantity of"; any items of value should be removed prior to the Inventory compilation.

Meter reading will be taken when accessible; however it is advisable to confirm where the relevant meters are located at time of booking if not easily located, for example large blocks of flats or where porters access is required.

Smoke alarms and security alarms are not tested by Mannfix and are the responsibly of the Tenant / Instructing Principle.

Mannfix reserve the right to add additional costs if kitchens or other rooms are excessively overstocked with furniture or crockery/ utensils etc. If this is the case the Clerk will contact the Instructing Principle whilst at the property to gain further instructions and confirmation before compiling the Inventory.

It is the responsibility of the Landlord and Instructing Principle to agree between themselves the accuracy of the report. No disputes regarding the contents or description contained within the Inventory will be taken into account unless noted at the beginning of the Tenancy within 5 days.

Photos

Digital photos are included in the price.

Cancellations

Mannfix require 4 hours notice to cancel or postpone a planned visit. Failure to do so will result in a £50.00 cancellation charge.

Payment

Mannfix require full payment before we release any documents.

Check-outs by Tenants - Payment due upon arrival at property on requested booking date.

Delivery / Intellectual Property

Mannfix will endeavor to deliver completed reports within 2 working days. All reports remain the property of Mannfix, and may not be electronically copied, altered, or retained without express permission from Mannfix. The Landlord / Agent is responsible for checking the report on delivery and any dispute over content or description must be notified within 7 working days.

Any Agent or Landlord who instructs Mannfix to carry out any services on their behalf accepts these Terms of Business in full.